> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cineflow.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Reconcile your gear list with AI assistance in CineFlow

> Let AI scan your equipment list for duplicates, normalize gear names for consistency, and suggest canonical spec values based on user data.

Gear lists accumulate inconsistencies over time, especially when equipment is imported from a brief, added manually across different sessions, or contributed by multiple team members. Gear Reconcile uses AI to analyse your project's equipment list and surface three types of issues: duplicate items with different names, equipment names that don't match the standard catalog, and catalog items with conflicting spec values. You review every suggestion before anything changes.

## What Gear Reconcile does

| Action                      | What it does                                                                                                                  |
| --------------------------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **Find duplicates**         | Groups equipment items that likely refer to the same piece of gear, different spellings, abbreviations, or naming conventions |
| **Suggest canonical value** | Reviews conflicting spec values for a gear item and recommends the most accurate one                                          |
| **Summarize contributions** | Generates a plain-text summary of where team members agree and disagree on a gear item's specs                                |

## Finding duplicate gear items

When gear is imported from a brief or added at different times, the same piece of equipment can appear in your list under multiple names. For example, "C-Stand", "C Stand", and "Century Stand" might all refer to the same item. Gear Reconcile groups these clusters so you can merge them.

<Steps>
  <Step title="Open the Gear page">
    Navigate to your project and select **Gear** from the sidebar.
  </Step>

  <Step title="Run Find duplicates">
    Click the **Reconcile with AI** button and select **Find duplicates**. CineFlow sends your current equipment list to the AI.
  </Step>

  <Step title="Review the duplicate clusters">
    The AI returns groups of items it believes refer to the same piece of equipment. Each cluster includes a suggested canonical name and a confidence level, **high** means the items are almost certainly the same, **medium** means they're possibly the same and warrant a closer look.
  </Step>

  <Step title="Accept or reject each cluster">
    For each cluster, decide whether to merge the items under the suggested canonical name or leave them as separate entries. No changes are made until you confirm.
  </Step>
</Steps>

<Note>
  Items imported via Brief Import that were already matched and normalised are excluded from duplicate analysis, only unmatched items are checked.
</Note>

## How AI normalises gear names

The AI applies knowledge of common film production equipment naming conventions. It recognises that abbreviations, brand names, and informal shorthand often refer to the same item:

* `C-Stand` / `C Stand` / `Century Stand` → **C-Stand**
* `ARRI LF` / `Alexa LF` / `Alexa Large Format` → **ARRI Alexa LF**
* `Sennheiser MKH 416` / `MKH416` / `416 Shotgun Mic` → **Sennheiser MKH 416**

The suggested canonical name is always presented as a suggestion. You make the final call.

## Suggesting the correct value for a contested spec

When your gear list has conflicting information for the same item, different team members recorded different sensor sizes or weight figures for the same camera, you can ask the AI to recommend which value is most likely correct.

<Steps>
  <Step title="Open the gear item with conflicting data">
    From the Gear page, open the item that has inconsistent spec data.
  </Step>

  <Step title="Select a field to resolve">
    Choose the specific field you want the AI to analyse (for example, "sensor size" or "weight").
  </Step>

  <Step title="Run Suggest canonical value">
    Click **Suggest value** for that field. The AI reviews all recorded values and returns a recommendation with a confidence level and a brief explanation.
  </Step>

  <Step title="Accept or dismiss the suggestion">
    Review the AI's reasoning. If you agree, apply the suggested value. If not, dismiss it and set the value manually. The suggestion is never applied automatically.
  </Step>
</Steps>

<Warning>
  AI suggestions are based only on what your team has entered, the AI never invents values from external sources. Treat every suggestion as a starting point for your own judgement, not as a verified fact.
</Warning>

## Summarising conflicting gear data

For items with many conflicting entries, the **Summarize contributions** action generates a plain-text overview of where your team agrees and where they differ, without needing to compare every individual entry manually.

<Steps>
  <Step title="Open the gear item">
    Navigate to the item with multiple conflicting entries.
  </Step>

  <Step title="Run Summarize contributions">
    Click **Summarize**. The AI generates a short summary (under 200 words) covering areas of agreement, fields with conflicting values, and which values appear most frequently.
  </Step>

  <Step title="Use the summary to guide review">
    The summary identifies which fields need the most attention. Use **Suggest canonical value** on those specific fields to resolve the disagreements.
  </Step>
</Steps>

## Reviewing and accepting AI suggestions

Gear Reconcile is designed around a review step. The AI returns suggestions, and you decide what to apply:

* **Duplicate clusters**: you choose whether to merge, which name to use, and which items to keep
* **Spec value suggestions**: each suggestion includes a confidence level and a one-sentence explanation
* **Contribution summaries**: read-only. No actions to confirm, just information to guide your review

<Tip>
  Run **Find duplicates** after any brief import. Brief Import normalises equipment names where it can, but items it couldn't confidently match are left as-is, those are the most likely candidates for duplicate entries.
</Tip>

## Powered by AI

Gear Reconcile is powered by Anthropic Claude and is included in your CineFlow subscription. No configuration is needed.