> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cineflow.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Share CineFlow documents with shareable links

> Generate read-only shareable links for shot lists, scripts, callsheets, and gear lists. No CineFlow account required for recipients to view them.

You can create multiple links for the same document, label them for different audiences, and revoke any link at any time.

## What you can share

<CardGroup cols={2}>
  <Card title="Shot list" icon="clapperboard">
    Share a read-only view of your shot list, including scene breakdowns, shot details, and custom fields.
  </Card>

  <Card title="Script" icon="scroll">
    Share a formatted read-only view of a script, rendered cleanly in standard screenplay format.
  </Card>

  <Card title="Callsheet" icon="calendar">
    Share a published callsheet with crew and cast. You can also email the link directly to recipients from the share dialog.
  </Card>

  <Card title="Gear list" icon="wrench">
    Share a filtered or full view of your gear list, optionally scoped to specific departments or equipment owners.
  </Card>
</CardGroup>

## Generating a share link

The process is the same across all document types:

<Steps>
  <Step title="Open the share dialog">
    In the relevant module, shot list, script, callsheet, or gear list, click the share icon in the toolbar.
  </Step>

  <Step title="Create a new link">
    Click **Create new link**. CineFlow generates a unique, secure token for this link.
  </Step>

  <Step title="Label the link (optional)">
    Type a label such as "Director cut" or "Client review". Labels help you track who each link was created for.
  </Step>

  <Step title="Copy and share the link">
    Click the copy icon next to the link URL. Paste it into an email, message, or wherever you need to share it.
  </Step>
</Steps>

You can create as many links as you need for a single document. Each link has its own token, so you can revoke them independently.

## What recipients see

When someone opens a share link, they see a read-only view of the document. No editing controls are shown and no CineFlow account is required.

* **Shot list**: scene names, shot numbers, descriptions, shot type, angle, movement, lens, and any custom fields.
* **Script**: the full script rendered in standard screenplay format.
* **Callsheet**: the most recently published version of the callsheet.
* **Gear list**: equipment items grouped by department or owner, with status, quantity, and notes.

<Note>
  Callsheet links point to the most recently published version. If you update the callsheet and want recipients to see the changes, publish again and the existing link will reflect the new version.
</Note>

## Gear list filters

When sharing a gear list, you can restrict what a link shows to specific departments or equipment owners. This is useful if you want to send a camera department their gear list without revealing the full production inventory.

<Steps>
  <Step title="Expand the filter panel">
    On the link card, click the filter summary row to expand the filter options.
  </Step>

  <Step title="Select departments">
    Check the departments you want to include. If nothing is checked, all departments are included.
  </Step>

  <Step title="Select owners">
    If your gear list has multiple equipment owners, restrict the link to show only items belonging to specific owners.
  </Step>
</Steps>

## Revoking a share link

<Tabs>
  <Tab title="Disable the link">
    Toggle the **Active** switch on the link card to off. The link becomes inactive immediately. Anyone who tries to open it will see an error. You can re-enable it later.
  </Tab>

  <Tab title="Delete the link">
    Click the trash icon on the link card. This permanently deletes the link and cannot be undone.
  </Tab>
</Tabs>

<Warning>
  Once a link is deleted, the URL stops working immediately. Disabling is the safer option if you might want to re-enable access later.
</Warning>

## Emailing a callsheet directly

Callsheets have an additional option to email the share link directly to recipients without leaving CineFlow:

<Steps>
  <Step title="Open the callsheet share dialog">
    Open the callsheet and click the share button.
  </Step>

  <Step title="Publish the callsheet">
    If you haven't published yet, click **Publish**. You can also click **Publish & send** to do both in one step.
  </Step>

  <Step title="Add recipients">
    Type email addresses into the recipient field and press Enter after each one, or paste a comma-separated list. Click **Add callsheet crew & cast** to pull in crew email addresses automatically.
  </Step>

  <Step title="Send">
    Click **Send to N recipients**. CineFlow emails each recipient a link to the published callsheet.
  </Step>
</Steps>