> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cineflow.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Documents, diagrams, and camera reports in CineFlow

> Upload files, sketch diagrams on an interactive whiteboard, and log camera reports, all organised by folder inside your project's documents workspace.

The Documents workspace is where your production's supporting files live. Upload PDFs, images, and other assets; create interactive whiteboards for blocking diagrams or storyboard sketches; link to external documents from Google Drive or Dropbox; and manage camera reports for every shoot day, all in one searchable space inside your project.

## The documents workspace

Open **Documents** from the project sidebar. The main area shows your documents and folders as a grid of cards. A toolbar at the top gives you controls to create new documents, upload files, create folders, and switch between layout views.

### View modes

<Tabs>
  <Tab title="Grid view">
    Documents and folders are shown as large cards in a grid. Thumbnails display for uploaded images and whiteboard previews. This is the default view and works well for visual browsing.
  </Tab>

  <Tab title="Table view">
    A compact list view with sortable columns for name, type, creation date, and last modified. Useful when you have many documents and need to find something quickly.
  </Tab>
</Tabs>

## Document types

When you create a new document, CineFlow asks you to choose from three types:

<AccordionGroup>
  <Accordion title="Whiteboard / diagram">
    An interactive canvas for drawing, annotating, and sketching. Use it for location diagrams, shot blocking layouts, lighting setups, or any freeform visual planning. The whiteboard editor supports drawing tools, shapes, text, and arrows, built on an Excalidraw-style engine.
  </Accordion>

  <Accordion title="Uploaded file">
    Upload any file from your device, PDFs, Word documents, images, spreadsheets, contracts, location release forms, or any other production paperwork. Uploaded files are stored securely in your CineFlow project storage and can be previewed in the browser for supported formats.
  </Accordion>

  <Accordion title="Linked document">
    Add a URL pointing to an external document, a Google Doc, Notion page, Dropbox file, or any web link. The linked document card stores the URL and opens it in a new tab when clicked. Nothing is downloaded or stored in CineFlow; it's just a bookmark.
  </Accordion>
</AccordionGroup>

<Note>
  Storage for uploaded files counts toward your plan's storage limit. Free accounts include 1 GB, Solo 5 GB, Team 10 GB, and Pro 30 GB.
</Note>

## Folder organisation

Folders help you group related documents, a folder per department, a folder for location photos, or a folder for legal agreements.

<Steps>
  <Step title="Create a folder">
    Click the **New folder** button in the toolbar. Name the folder and confirm.
  </Step>

  <Step title="Move documents into folders">
    Drag and drop a document card onto a folder card to move it. You can also use the document card's context menu to move it to a specific folder.
  </Step>

  <Step title="Open a folder">
    Click a folder card to navigate into it. A breadcrumb at the top of the workspace shows your current path.
  </Step>

  <Step title="Rename or delete a folder">
    Right-click a folder card to access rename and delete options. Deleting a folder gives you the choice to move its documents to the root level or delete them all.
  </Step>
</Steps>

<Warning>
  Choosing "delete all documents" when deleting a folder permanently removes every file inside it. If you're unsure, use "unfile" to move documents to the root level first.
</Warning>

## Whiteboard and diagram editor

Opening a whiteboard document launches the full-screen diagram editor. The editor provides:

* **Shapes**: rectangles, ellipses, diamonds, and arrows for structured diagrams
* **Freehand drawing**: pencil tool for sketches and annotations
* **Text**: add labels and notes anywhere on the canvas
* **Selection and transform**: select, move, resize, and rotate any element
* **Undo / redo**: full history for all changes

Changes are saved automatically as you work. Click the back arrow in the title bar to return to the documents workspace.

### Exporting diagrams

<Steps>
  <Step title="Open the export dialog">
    In the whiteboard editor, click **Export** in the top toolbar.
  </Step>

  <Step title="Choose format and scope">
    Select PNG, SVG, or PDF and whether to export the full canvas or only the visible area.
  </Step>

  <Step title="Download the file">
    Click **Export** to download. PDF exports count toward your plan's monthly PDF limit.
  </Step>
</Steps>

## Camera Reports

Camera reports are structured records of what was shot on a given day, which shots, which camera, which magazine, and how many takes each shot required. They live in their own sidebar section (**Camera Reports**) rather than inside the Documents workspace.

<Note>
  Camera Reports is currently in **Beta**. The feature is fully functional but may receive updates based on user feedback.
</Note>

### Creating a camera report

<Steps>
  <Step title="Open Camera Reports">
    Navigate to **Camera Reports** in the project sidebar. Reports are grouped by shoot day.
  </Step>

  <Step title="Select a shoot day">
    Use the shoot day selector at the top of the page. You need at least one shoot day added to your project schedule before you can create a report.
  </Step>

  <Step title="Create the report">
    Click **New Report**. CineFlow creates a blank report numbered sequentially and opens it in the editor.
  </Step>
</Steps>

### Filling in the report

The camera report editor works at three levels: the report itself, individual shot entries, and takes within each shot.

<AccordionGroup>
  <Accordion title="Report-level details">
    At the top of the editor you can set or review the shoot day, date, report number, and report status, **Draft** while you're working on it, **Locked** when it's final.
  </Accordion>

  <Accordion title="Shot entries">
    Use the scene/shot picker to add shots from your shot list. Each shot entry records the shot reference and any setup notes. You can add the same shot multiple times if it was covered with different camera setups.
  </Accordion>

  <Accordion title="Takes">
    Within each shot entry, add individual takes. Each take records:

    * **Camera body**: which camera was used
    * **Magazine**: which magazine or media card was in the camera
    * **Roll number**: the roll or card identifier
    * **Lens**: the lens used for the take
    * **Take notes**: slate information, NG reason, or editorial flags

    CineFlow carries camera, magazine, and lens data forward from the previous take automatically so you don't have to re-enter the same details for every take of the same setup.
  </Accordion>
</AccordionGroup>

### Exporting and cloning reports

From the camera report editor toolbar you can:

* **Export as PDF**: download a formatted camera report for the lab or editorial
* **Export as CSV**: download a spreadsheet of all takes for further processing
* **Clone report**: duplicate the report (useful if your second unit runs a parallel report with similar setups)

### Locking a report

When a shoot day is wrapped, set the status to **Locked** in the report header. Locked reports are read-only, the lock icon appears on the report list card so you can see at a glance which days are finalised.

<Warning>
  Deleting a camera report is permanent and removes all shot entries and takes. Lock the report instead of deleting it when you want to preserve the record.
</Warning>