> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cineflow.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Track equipment and gear lists in CineFlow

> Add, organize, and export production equipment in one place, sorted by department, urgency, and ownership, so nothing gets left behind on set.

Add cameras, lighting rigs, sound kits, props, vehicles, anything your shoot requires, organised by department, filtered by urgency, and shareable with vendors or crew in one click.

## Adding gear items

Open your project and navigate to **Gear** in the sidebar. Use the quick-add form at the top of the page to enter an item, or press `Alt+Shift+G` (`⌥⇧G` on Mac) to open a new gear item form.

Each gear item supports the following fields:

| Field                      | Description                                                  |
| -------------------------- | ------------------------------------------------------------ |
| **Name**                   | The item name or model (for example, "Sony FX6 Camera Body") |
| **Department**             | The crew department responsible for the item                 |
| **Quantity**               | How many units are needed                                    |
| **Urgency**                | Critical, High, Medium, or Low                               |
| **Status**                 | Sourcing status, needed, confirmed, on-order, and others     |
| **Notes**                  | Rental source, condition notes, and any other details        |
| **Ownership**              | Owned, rented, or vendor-supplied                            |
| **Pickup / Dropoff dates** | The rental window for the item                               |

<Note>
  Items marked **Critical** appear at the top of sorted views so your most important equipment is always visible first.
</Note>

## Choosing a view mode

The gear toolbar lets you switch between three layouts:

<Tabs>
  <Tab title="Department cards">
    Items are grouped into cards by department. Each department card can be collapsed or expanded independently. This is the default view and works well for reviewing coverage across your whole crew.
  </Tab>

  <Tab title="Rows view">
    A compact linear list of all gear items across all departments. Useful for quick scanning and inline editing when you need to move fast.
  </Tab>

  <Tab title="Table view">
    A spreadsheet-style grid with sortable columns. Best when you want to compare quantities, urgency levels, or ownership across many items at once.
  </Tab>
</Tabs>

Your preferred view mode is saved automatically per project.

## Bulk actions

Select multiple gear items using the checkboxes that appear when you hover over any item (or by clicking **Select all** within a department). The bulk action bar at the bottom of the screen lets you:

* Set urgency for all selected items
* Set ownership or owner address
* Set pickup and dropoff dates
* Delete selected items

<Tip>
  Bulk urgency updates are handy after a production meeting when priorities shift across an entire department at once.
</Tip>

## Gear packages (reusable templates)

If your productions share a recurring set of equipment, a standard camera package, a lighting kit, a grip truck load-out, save them as **gear packages** and pull them into any project.

<Steps>
  <Step title="Open the package library">
    In the Gear toolbar, click **Add from package** to open the package panel.
  </Step>

  <Step title="Browse and select a package">
    Click a package to preview its contents. You can add individual items or import the entire package into your current gear list.
  </Step>

  <Step title="Manage packages">
    Go to **Utilities → Gear Packages** in the left sidebar to create, edit, rename, or delete packages.
  </Step>
</Steps>

## AI gear reconcile

CineFlow can analyse your shot list and script to flag gear you may have missed, and normalise equipment names for consistency. See [AI Gear Reconcile](/ai/gear-reconcile) for a full walkthrough.

## Tech summary and insights

Click the **Tech summary** button in the toolbar to open the insights drawer. This gives you a high-level overview of your gear list:

* Total item count and quantity breakdown
* Department coverage summary
* Urgency distribution across the list
* Ownership split (owned vs. rented vs. vendor-supplied)

## Exporting as PDF

<Steps>
  <Step title="Open the export dialog">
    Click **Export PDF** in the gear toolbar.
  </Step>

  <Step title="Configure export options">
    Choose how to group items (by department or urgency), select which departments or ownership types to include, and set the page orientation.
  </Step>

  <Step title="Download the PDF">
    Click **Export** to generate and download the file.
  </Step>
</Steps>

<Note>
  PDF export availability depends on your plan. Free accounts include 10 PDF exports per month. See **Settings → Usage** for current usage.
</Note>

## Sharing the gear list

Generate a shareable link so vendors, producers, or other crew can view the list without needing a CineFlow account.

<Steps>
  <Step title="Open the share dialog">
    Click **Share** in the gear toolbar.
  </Step>

  <Step title="Configure what the link shows">
    You can restrict the link to specific departments or equipment owners, useful if you want to send a camera department only their gear without revealing the full production inventory.
  </Step>

  <Step title="Copy the link">
    Copy the generated link and send it to whoever needs it.
  </Step>
</Steps>

<Warning>
  Anyone with the share link can view the gear list according to the filters you set. Revoke or regenerate the link from the share dialog if you need to restrict access.
</Warning>

## Keyboard shortcuts

| Action        | Shortcut (Mac) | Shortcut (Windows/Linux) |
| ------------- | -------------- | ------------------------ |
| New gear item | `⌥⇧G`          | `Alt+Shift+G`            |