> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cineflow.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage your production cast and crew in CineFlow

> Keep your full cast and crew roster in one place, track roles, contact details, rates, availability, and deal memos across every shoot day in your project.

It's split into two tabs, **Cast** for on-screen talent and **Crew** for behind-the-camera team members. Both share a live availability calendar so you can see at a glance who is available on each shoot day.

## Cast tab

The Cast tab holds a record for every actor or talent attached to your project.

### Adding a cast member

Click the **+** button in the toolbar, or press `Alt+Shift+C`, to open the new cast member form.

| Field                         | Description                                                               |
| ----------------------------- | ------------------------------------------------------------------------- |
| **Actor name**                | Full name of the cast member.                                             |
| **Character name**            | The character they play (for example, *Detective Mara*).                  |
| **Agent name**                | Their agent or representative, if applicable.                             |
| **Union status**              | SAG, non-union, or other classification.                                  |
| **Pay rate**                  | Day rate, hourly rate, or flat fee. Stored in the project's currency.     |
| **Deal memo / payment terms** | Notes on the deal structure and payment schedule.                         |
| **Contact info**              | Email address and phone number for direct contact and callsheet delivery. |
| **Availability**              | The shoot days on which this person is available.                         |

<Tip>
  Setting availability here is reflected immediately in the availability calendar at the bottom of the page, so you can spot scheduling conflicts before they become problems on set.
</Tip>

### Editing and removing cast members

Click any cast member's row to open their detail panel on the right. Edit any field inline, changes save automatically. To remove a cast member, open their detail panel and click **Delete**.

## Crew tab

The Crew tab holds a record for every crew member on the project, organised by department.

### Adding a crew member

Click the **+** button, or press `Alt+Shift+R`, to open the new crew member form.

| Field                      | Description                                                                     |
| -------------------------- | ------------------------------------------------------------------------------- |
| **Name**                   | Full name.                                                                      |
| **Department**             | Camera, Grip, Electric, Art, Sound, and others.                                 |
| **Role / title**           | Their job title within the department (for example, *Director of Photography*). |
| **Status**                 | Confirmed, Tentative, or other status.                                          |
| **Day rate / hourly rate** | Compensation details stored in the project's currency.                          |
| **Payment terms**          | Notes on invoicing schedule or deal structure.                                  |
| **Contact info**           | Email and phone for callsheet delivery and direct contact.                      |
| **Availability**           | The shoot days on which this crew member is available.                          |

<Note>
  Crew member email addresses are used to pre-fill the recipient list when you send a callsheet. Keep them up to date to avoid missed callsheets.
</Note>

### Custom fields

Both Cast and Crew support custom fields. Add a custom field from the **Fields** menu in the toolbar, give it a name and choose a type (text, number, or date). Custom fields appear as columns in the roster and can be filled in per person.

### Editing and removing crew members

Click any crew member's row to open their detail panel. Edit inline and changes save automatically. Use **Delete** in the detail panel to remove the record.

## Availability calendar

Below the cast or crew list, a calendar view shows availability across all shoot days defined for the project. Each shoot day is a column; each person is a row. Cells are shaded to indicate availability status.

Switch between the Cast and Crew availability views using the tab selector. If no shoot days have been defined yet, set your project's start and end dates in **Project Settings**: CineFlow generates shoot days automatically from that date range.

## Insights drawer

Click **Insights** in the toolbar to open the Insights drawer. It gives you a summary view of your cast and crew data, total headcount by department, availability gaps, and other production metrics at a glance.

<Tip>
  Use the Insights drawer during pre-production planning to identify understaffed departments before you lock the schedule.
</Tip>

## Exporting the people list as PDF

Click **Export PDF** in the toolbar to produce a printable cast and crew directory. The export dialog lets you choose whether to include cast, crew, or both, and whether to include contact details.

<Warning>
  PDF exports count against your plan's monthly limit. Free plans include 10 exports per month; Solo plans include 100. Team and Pro plans have unlimited PDF exports.
</Warning>

## Keyboard shortcuts

| Action          | Shortcut      |
| --------------- | ------------- |
| New cast member | `Alt+Shift+C` |
| New crew member | `Alt+Shift+R` |