What Gear Reconcile does
Finding duplicate gear items
When gear is imported from a brief or added at different times, the same piece of equipment can appear in your list under multiple names. For example, “C-Stand”, “C Stand”, and “Century Stand” might all refer to the same item. Gear Reconcile groups these clusters so you can merge them.1
Open the Gear page
Navigate to your project and select Gear from the sidebar.
2
Run Find duplicates
Click the Reconcile with AI button and select Find duplicates. CineFlow sends your current equipment list to the AI.
3
Review the duplicate clusters
The AI returns groups of items it believes refer to the same piece of equipment. Each cluster includes a suggested canonical name and a confidence level, high means the items are almost certainly the same, medium means they’re possibly the same and warrant a closer look.
4
Accept or reject each cluster
For each cluster, decide whether to merge the items under the suggested canonical name or leave them as separate entries. No changes are made until you confirm.
Items imported via Brief Import that were already matched and normalised are excluded from duplicate analysis, only unmatched items are checked.
How AI normalises gear names
The AI applies knowledge of common film production equipment naming conventions. It recognises that abbreviations, brand names, and informal shorthand often refer to the same item:C-Stand/C Stand/Century Stand→ C-StandARRI LF/Alexa LF/Alexa Large Format→ ARRI Alexa LFSennheiser MKH 416/MKH416/416 Shotgun Mic→ Sennheiser MKH 416
Suggesting the correct value for a contested spec
When your gear list has conflicting information for the same item, different team members recorded different sensor sizes or weight figures for the same camera, you can ask the AI to recommend which value is most likely correct.1
Open the gear item with conflicting data
From the Gear page, open the item that has inconsistent spec data.
2
Select a field to resolve
Choose the specific field you want the AI to analyse (for example, “sensor size” or “weight”).
3
Run Suggest canonical value
Click Suggest value for that field. The AI reviews all recorded values and returns a recommendation with a confidence level and a brief explanation.
4
Accept or dismiss the suggestion
Review the AI’s reasoning. If you agree, apply the suggested value. If not, dismiss it and set the value manually. The suggestion is never applied automatically.
Summarising conflicting gear data
For items with many conflicting entries, the Summarize contributions action generates a plain-text overview of where your team agrees and where they differ, without needing to compare every individual entry manually.1
Open the gear item
Navigate to the item with multiple conflicting entries.
2
Run Summarize contributions
Click Summarize. The AI generates a short summary (under 200 words) covering areas of agreement, fields with conflicting values, and which values appear most frequently.
3
Use the summary to guide review
The summary identifies which fields need the most attention. Use Suggest canonical value on those specific fields to resolve the disagreements.
Reviewing and accepting AI suggestions
Gear Reconcile is designed around a review step. The AI returns suggestions, and you decide what to apply:- Duplicate clusters: you choose whether to merge, which name to use, and which items to keep
- Spec value suggestions: each suggestion includes a confidence level and a one-sentence explanation
- Contribution summaries: read-only. No actions to confirm, just information to guide your review