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The Documents workspace is where your production’s supporting files live. Upload PDFs, images, and other assets; create interactive whiteboards for blocking diagrams or storyboard sketches; link to external documents from Google Drive or Dropbox; and manage camera reports for every shoot day — all in one organised, searchable space inside your project.

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The documents workspace

Open Documents from the project sidebar to access the workspace. The main area shows your documents and folders as a grid of cards. A toolbar at the top gives you controls to create new documents, upload files, create folders, and switch between layout views.

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View modes

Documents and folders are shown as large cards in a grid. Thumbnails display for uploaded images and whiteboard previews. This is the default view and works well for visual browsing.

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Sorting

Use the Sort dropdown in the toolbar to order documents by name, date created, or last modified date. Sorting applies across both grid and table views.

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Document types

When you create a new document, CineFlow asks you to choose from three types:
An interactive canvas where you can draw, annotate, and sketch. Use it for location diagrams, shot blocking layouts, lighting setups, or any freeform visual planning. The whiteboard editor is built on an Excalidraw-style engine with drawing tools, shapes, text, and arrows.
Upload any file from your device — PDFs, Word documents, images, spreadsheets, contracts, location release forms, or any other production paperwork. Uploaded files are stored securely in your CineFlow project storage and can be previewed in the browser for supported formats.
Add a URL pointing to an external document — a Google Doc, Notion page, Dropbox file, or any web link. The linked document card stores the URL and opens it in a new tab when clicked. Nothing is downloaded or stored in CineFlow; it’s just a bookmark.
Storage for uploaded files counts toward your plan’s storage limit. Free accounts include 1 GB, Solo includes 5 GB, Team includes 10 GB, and Pro includes 30 GB.

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Folder organisation

Folders help you group related documents — for example, a folder per department, a folder for location photos, or a folder for legal agreements.
1

Create a folder

Click the New folder button in the toolbar (or the folder-plus icon on mobile). Name the folder and confirm.
2

Move documents into folders

Drag and drop a document card onto a folder card to move it. You can also use the document card’s context menu to move it to a specific folder.
3

Open a folder

Click a folder card to navigate into it. A breadcrumb at the top of the workspace shows your current path.
4

Rename or delete a folder

Right-click (or long-press on mobile) a folder card to access rename and delete options. Deleting a folder gives you the choice to move its documents to the root level or delete them all.
Choosing “delete all documents” when deleting a folder permanently removes every file inside it. If you’re unsure, use “unfile” to move documents to the root level first.

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Whiteboard and diagram editor

Opening a whiteboard document launches the full-screen diagram editor. The editor provides a freehand drawing canvas with the following tools:
  • Shapes — rectangles, ellipses, diamonds, and arrows for structured diagrams
  • Freehand drawing — pencil tool for sketches and annotations
  • Text — add labels and notes anywhere on the canvas
  • Selection and transform — select, move, resize, and rotate any element
  • Undo / redo — full history for all changes
Changes are saved automatically as you work. The editor occupies the full screen; click the back arrow in the title bar to return to the documents workspace.

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Exporting diagrams

You can export any whiteboard as an image or PDF to share with crew or attach to production documents.
1

Open the export dialog

In the whiteboard editor, click the Export button in the top toolbar to open the export options dialog.
2

Choose format and scope

Select your export format (PNG, SVG, or PDF) and whether to export the full canvas or only the visible area.
3

Download the file

Click Export to download the file. For PDF exports, your plan’s PDF export limit applies.

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Bulk actions on documents

Select multiple documents by clicking their checkboxes (visible on hover in grid view, always visible in table view). The bulk action bar appears at the bottom of the screen with options to:
  • Move selected documents to a folder
  • Delete selected documents

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Camera Reports

Camera reports are structured documents that record what was shot, how it was shot, and every take for each shot on a given shoot day. They live in their own section of the project (accessible via Camera Reports in the sidebar) rather than inside the Documents workspace, but they are part of the same documentation layer of your production.
Camera Reports is currently in Beta. The feature is fully functional but may receive updates based on user feedback.

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Creating a camera report

1

Open Camera Reports

Navigate to Camera Reports in the project sidebar. The list shows all reports grouped by shoot day.
2

Select a shoot day

Use the shoot day selector at the top of the page to choose the day you want to create a report for. You must have at least one shoot day added to your project schedule before you can create a report.
3

Create the report

Click New Report. CineFlow creates a blank report numbered sequentially and opens it in the editor.

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Filling in the report

The camera report editor organises information at three levels: the report itself, individual shot entries within the report, and takes within each shot.
At the top of the editor you can set or review the shoot day, date, and report number. You can also set the report status — Draft while you’re working on it, Locked when it’s final.
Use the scene/shot picker to add shots from your shotlist into the report. Each shot entry records the shot reference and any setup notes. You can add the same shot multiple times if it was covered with different camera setups.
Within each shot entry, add individual takes. Each take records:
  • Camera body — which camera was used
  • Magazine — which magazine or media card was in the camera
  • Roll number — the roll or card identifier
  • Lens — the lens used for the take
  • Take notes — any slate information, NG reason, or editorial flags
CineFlow carries camera, magazine, and lens data forward from the previous take automatically so you don’t have to re-enter the same details for every take of the same setup.

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Exporting and cloning reports

From the camera report editor toolbar you can:
  • Export as PDF — download a formatted camera report PDF for the lab or editorial
  • Export as CSV — download a spreadsheet of all takes for further processing
  • Clone report — duplicate the report (useful if your second unit runs a parallel report with similar setups)
PDF export from camera reports counts toward your monthly PDF export limit, the same as other PDF exports in CineFlow.

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Locking a report

When a shoot day is wrapped and the report is complete, lock it by setting the status to Locked in the report header. Locked reports are read-only — the lock icon appears on the report list card so you can see at a glance which days are finalised.
Deleting a camera report is permanent and removes all shot entries and takes. Lock the report instead of deleting it when you want to preserve the record.