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Add cameras, lighting rigs, sound kits, props, vehicles, anything your shoot requires, organised by department, filtered by urgency, and shareable with vendors or crew in one click.

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Adding gear items

Open your project and navigate to Gear in the sidebar. Use the quick-add form at the top of the page to enter an item, or press Alt+Shift+G (⌥⇧G on Mac) to open a new gear item form. Each gear item supports the following fields:
Items marked Critical appear at the top of sorted views so your most important equipment is always visible first.

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Choosing a view mode

The gear toolbar lets you switch between three layouts:
Items are grouped into cards by department. Each department card can be collapsed or expanded independently. This is the default view and works well for reviewing coverage across your whole crew.
Your preferred view mode is saved automatically per project.

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Bulk actions

Select multiple gear items using the checkboxes that appear when you hover over any item (or by clicking Select all within a department). The bulk action bar at the bottom of the screen lets you:
  • Set urgency for all selected items
  • Set ownership or owner address
  • Set pickup and dropoff dates
  • Delete selected items
Bulk urgency updates are handy after a production meeting when priorities shift across an entire department at once.

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Gear packages (reusable templates)

If your productions share a recurring set of equipment, a standard camera package, a lighting kit, a grip truck load-out, save them as gear packages and pull them into any project.
1

Open the package library

In the Gear toolbar, click Add from package to open the package panel.
2

Browse and select a package

Click a package to preview its contents. You can add individual items or import the entire package into your current gear list.
3

Manage packages

Go to Utilities → Gear Packages in the left sidebar to create, edit, rename, or delete packages.

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AI gear reconcile

CineFlow can analyse your shot list and script to flag gear you may have missed, and normalise equipment names for consistency. See AI Gear Reconcile for a full walkthrough.

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Tech summary and insights

Click the Tech summary button in the toolbar to open the insights drawer. This gives you a high-level overview of your gear list:
  • Total item count and quantity breakdown
  • Department coverage summary
  • Urgency distribution across the list
  • Ownership split (owned vs. rented vs. vendor-supplied)

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Exporting as PDF

1

Open the export dialog

Click Export PDF in the gear toolbar.
2

Configure export options

Choose how to group items (by department or urgency), select which departments or ownership types to include, and set the page orientation.
3

Download the PDF

Click Export to generate and download the file.
PDF export availability depends on your plan. Free accounts include 10 PDF exports per month. See Settings → Usage for current usage.

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Sharing the gear list

Generate a shareable link so vendors, producers, or other crew can view the list without needing a CineFlow account.
1

Open the share dialog

Click Share in the gear toolbar.
2

Configure what the link shows

You can restrict the link to specific departments or equipment owners, useful if you want to send a camera department only their gear without revealing the full production inventory.
3

Copy the link

Copy the generated link and send it to whoever needs it.
Anyone with the share link can view the gear list according to the filters you set. Revoke or regenerate the link from the share dialog if you need to restrict access.

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