Adding gear items
To add a piece of equipment, open your project and navigate to Gear in the sidebar. Use the quick-add form at the top of the page to enter an item, or press Alt+Shift+G (Windows/Linux) / ⌥⇧G (Mac) to open a new gear item form from anywhere within the Gear page. Each gear item supports the following fields:| Field | Description |
|---|---|
| Name | The item name or model (e.g. “Sony FX6 Camera Body”) |
| Department | The crew department responsible for the item |
| Quantity | How many units are needed |
| Urgency | Priority level: Critical, High, Medium, or Low |
| Notes | Any additional details — rental source, condition notes, etc. |
| Ownership | Whether the item is owned, rented, or provided by a vendor |
| Pickup / Dropoff dates | Rental window for the item |
Urgency levels are ordered Critical → High → Medium → Low. Items marked Critical appear at the top of sorted views so your most important equipment is always visible first.
Choosing a view mode
The gear toolbar lets you switch between three layout modes depending on how you prefer to work:- Department cards
- Rows view
- Table view
Items are grouped into cards by department. Each department card can be collapsed or expanded independently. This is the default view and works well for reviewing coverage across your whole crew.
Bulk actions
You can select multiple gear items at once using the checkboxes that appear when you hover over any item (or by clicking Select all within a department). Once items are selected, the bulk action bar appears at the bottom of the screen with options to:- Set urgency for all selected items
- Set ownership / owner address for all selected items
- Set pickup and dropoff dates
- Delete selected items
Gear packages (reusable templates)
If your productions share a recurring set of equipment — a standard camera package, a lighting kit, a grip truck load-out — you can save and reuse those as gear packages.Open the package library
In the Gear toolbar, click Add from package to open the package panel. Your saved packages are listed here, along with any packages shared across your account.
Browse and select a package
Click a package to preview its contents. You can add individual items or import the entire package into your current project gear list.
AI gear reconcile
CineFlow can analyze your shotlist and script to automatically suggest gear you may have missed. The AI Gear Reconcile feature cross-references your planned shots against your current gear list and flags potential gaps. See AI Gear Reconcile for a full walkthrough.Tech summary and insights
Click the Tech summary button in the gear toolbar (or the insights icon) to open the insights drawer. This panel gives you a high-level overview of your gear list:- Total item count and quantity breakdown
- Department coverage summary
- Urgency distribution across the list
- Ownership split (owned vs. rented vs. vendor-supplied)
Exporting as PDF
You can export your gear list as a formatted PDF to share with crew or attach to production paperwork.Configure export options
Choose how to group items (by department or urgency), select which departments or ownership types to include, and set the page orientation.
PDF export availability depends on your plan. Free accounts include 10 PDF exports per month. See your account settings for current usage.
Sharing the gear list
You can generate a shareable link to your gear list that lets recipients view the list without needing a CineFlow account.Keyboard shortcuts
| Action | Shortcut (Mac) | Shortcut (Windows/Linux) |
|---|---|---|
| New gear item | ⌥⇧G | Alt+Shift+G |
| New project | ⌥N | Alt+N |
| Open settings | ⌥, | Alt+, |