Browsing your callsheets
From your project sidebar, select Callsheets. The list view shows all callsheets for the project. You can switch between Cards, Table, and Kanban views using the toggle in the toolbar. Each callsheet card displays its title, general call time, location, shoot day label, and current status (draft, published, or completed). To open a callsheet for editing, click its card.Creating a callsheet
Start the wizard
In the Callsheets list, click the + button (or Create your first callsheet if none exist yet). The callsheet wizard opens.
Select a shoot day
Choose the shoot day this callsheet covers. CineFlow links the callsheet to that day, which lets it pull in scheduled shots and crew automatically.
Set basic details
Enter a title, general call time, location name, and address. These appear in the callsheet header.
Choose scenes
Select the script scenes scheduled for this shoot day. CineFlow uses this to seed the day’s schedule tab.
Editing a callsheet
The callsheet editor is divided into six tabs. You can switch between them at any time — all changes save automatically.- Header
- Locations
- Schedule
- Crew
- Talent
- Dept Notes
The Header tab contains the information that appears at the top of every distributed callsheet:
- Title — the callsheet name (for example, Day 3 – Warehouse).
- General call time — the time at which the full crew is expected on set.
- Location name — a short, human-readable name for the primary location.
- Address — the street address. CineFlow geocodes this for the map embed.
- Announcements — a free-text field for important reminders visible to all recipients.
Sending callsheets by email
When your callsheet is ready, send it directly to your crew from within CineFlow.Publish the callsheet
Click Publish in the toolbar. This locks a version of the callsheet and makes it ready to send.
Review recipients
CineFlow pre-fills the recipient list with all crew members who have email addresses on file. Add or remove addresses as needed.
Crew receipt confirmation
CineFlow tracks whether each crew member has opened their callsheet email. Return to the Crew tab after sending to see receipt status alongside each crew member’s record.Versioning
CineFlow stores a version history for every callsheet. Each time you publish, a new version is created automatically. Open the Versions panel from the toolbar to browse past versions. Click any version to preview what was sent to crew on that publish. This gives you a clear audit trail of what your team received and when.Exporting as PDF
To produce a print-ready callsheet, click Export PDF in the toolbar. The export dialog lets you choose layout options before downloading.Sharing via link
Share a read-only callsheet with anyone — even without a CineFlow account.Distribute
Copy the link and send it to your recipients. They can view the formatted callsheet in their browser without logging in.